Purchase Order Generator
Create formal purchase orders with vendor and ship-to details, SKUs, and totals — ready to send suppliers or internal approvers.
📖 Understand this document
A purchase order (PO) is a formal document a buyer sends to a seller to authorize a purchase. As a freelancer, you might receive POs from corporate clients or issue them to your own subcontractors.
Key components
- PO number — the buyer's reference number for internal tracking.
- Ship-to address — where goods or deliverables should be sent.
- Line items — products/services with quantities and agreed prices.
- Terms — delivery schedule and payment terms.
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Your company (buyer)
Upload a QR code linking to your payment page, website, or product. Will appear at the bottom of the document.
Vendor / supplier
PO details
Budget & delivery requirements
Ship to
Approvals
Line items
Totals & notes
Subtotal $0.00 · Tax $0.00 · Total $0.00
Company Name
PURCHASE ORDER
| DELIVERY DATE | Not specified |
| P.O. # | PO-001 |
| DATE | May 26, 2026 |
| SHIP VIA | — |
| FOB POINT | — |
| SHIPPING TERMS | Not specified |
| PAYMENT TERMS | Net 30 |
Vendor
Vendor
Ship To
—
| SKU | DESCRIPTION | UOM | QTY | DISC % | UNIT | TOTAL |
|---|---|---|---|---|---|---|
| — | — |
Additional instructions and comments
Authorized by: _________________Date: _________
Works well with
Frequently asked questions
Buyers and operations teams use POs to authorize spending. Freelancers who resell inventory or subcontract large buys may issue POs to vendors for clarity.
Purchase orders document intent to buy at agreed quantities and prices. They reduce email ambiguity by putting part numbers, delivery dates, and payment terms on one page. Even solo freelancers benefit when ordering materials or engaging a specialist under a fixed buy.
Our generator focuses on clarity: separate buyer and vendor identities, optional second ship-to address, and structured line items. Totals roll up shipping, tax, and misc charges so approvers see the full commitment. PDF export keeps the format stable when forwarded.
If you both buy and invoice, keep PO numbers and invoice numbers linked in your records. When VAT or sales tax applies, verify rates against your jurisdiction — our glossary explains common tax terms if stakeholders ask what “net” means on the document.