Capacity Planner
Map out your active projects against your available hours to see exactly when you can safely take on new clients.
Projects
This week
Committed: 0.0 h · Available: 32.0 h
Can I take this on?
Add hypothetical hours per week to see strain on the gauge above (not saved as a project).
8-week forecast
Dashed line: weekly capacity ceiling. Red fill: committed exceeds capacity that week.
What is a capacity, and what goes on one?
The capacity planner shows how much available time you have to take on new work. It calculates your total available hours minus already-committed time to reveal your true capacity.
Key components
- Total available hours — your working hours per week.
- Committed hours — time already booked for existing clients.
- Available capacity — the gap where you can take on new work.
- Overload warning — alerts when you're booking beyond capacity.
How to use this tool
- Input your available working hours for the week or month.
- List your active projects and estimated time remaining.
- Include non-billable admin and marketing time.
- View your remaining capacity to see if you can accept new work.
Why this matters
Overbooking leads to missed deadlines and stressed client relationships. A capacity planner ensures you only say yes to work you can actually deliver at a high standard.
Works well with
Weekly Planner
Plan your week in a time grid with goals, recurring blocks, drag-and-resize scheduling, and reflections — saved locally in your browser
Freelance Project Profitability Calculator
Analyze gross margin, ROI, realization rate, and budget burn — compare quoted vs actual and see industry benchmarks
Income Tracker
Log payments, chart progress toward an annual goal, export CSV, and celebrate milestones — multi-year view with browser-only storage
Frequently asked questions
Each active project contributes its hours-per-week for any week whose range overlaps the project start and end (ongoing projects use no end date through the horizon).
Leave end date blank and mark ongoing so the model treats the project as active through the entire forecast window.
Weeks where committed hours exceed your stated weekly capacity — a visual overbook warning, not a guarantee about your calendar.
Use “Can I take this on?” to add temporary extra hours per week and see how the gauge and stacked bar respond before saving a real project card.
No. It is a planning sketch based on numbers you enter. Always align commitments with contracts and real calendars.
Forecasts use Monday-based weeks consistent with the rest of MyFreelanceKit’s planning tools.
Yes — download a .txt summary of capacity, projects, and the forecast table for your records.
Adjust the weekly capacity field when your rhythm changes; the forecast recomputes immediately.